Submitting a winning bid is an enormous task. The method statement alone might consist of 10 or 15 different documents and dozens of appendices. The final process of assembling a tender proposal often involves an enormous deluge of information, emails and revisions, during which time there isn’t time to stop and think. This is one of the reasons it is so important to take stock after the proposal for the tender opportunity has been submitted.
How effectively did the team work together?
Even when the bid writing team is working well together, there can be problems which effect the creation of the tender proposal. These often involve lines of communication, especially during the review process. It is important to ensure that the team is aware of where their different responsibilities lie. Creating checklists and document folders available simultaneously to the entire team can be a great help.
How effective was communication between the bid team and other people involved?
During a large proposal the bid writing team may well have needed a great deal of technical information for method statements or financial documents. A delay here can be a real bottleneck in submitting the final tender proposal.
Again, problems here can often be down to failures in communication. After submitting the tender proposal, discuss where those problems occurred and what can be done to ameliorate them later.
What can be done to improve on the process?
There will be times during a bid where you will wish you had done something in a different order or used a different method. During the final assembly of the bid there often isn’t time to implement that change.
After the bid, note down the problems that occurred and the solutions that came to mind. Take the chance to update your internal process documents or create a checklist of things to assess when going for the next tender opportunity. Win that Bid can help you assess your processes to make them even more effective.