When it comes to completing PQQs or tender writing the devil is often in the detail especially the closer you get to the submission deadline.
Take for example a company Win That Bid worked with a few years ago. The PQQ was for a contract with the Irish Government. At short notice, the client had asked us to complete the tender writing part of the PQQ and help them develop their win themes. All very straightforward and as often happens on the final day we worked onsite to ready the submission which included the PQQ submission itself and all associated documentation such as insurance certificates, health & safety policy, accounts, etc. Job complete we left the client’s office. Some weeks later we received news the PQQ had been unsuccessful, the reasons; the health & safety policy hadn’t been signed and the the insurance certificates weren’t included. How could this be? We knew they were in the pack before we left. It turned out the secretary in charge of sending the PQQ to Dublin with two days until the deadline automatically put it in the normal post. On realising the error of her ways she quickly printed out the pack again and sent it by courier. Of course this was the first submission received as well as the one which arrived prior to the deadline and therefore was the one marked by the procurement team.
The moral of the story – do not leave your tender writing and PQQ submission until the last minute whether its submitted by post or via an online portal. From the off, create a timetable of deliverables to lead you to two or three days prior to submission and build in some slack.
For all your PQQ, tender writing or bid co-ordination needs contact firstname.lastname@example.org or give us a call on 0203 405 1850.