International Tendering

September 2nd, 2010

With the domestic market still in a fragile state it can be difficult for SMEs to win the contracts they need.  One great way to increase your chances of winning a bid is to widen your scope.  Why not bid for tenders internationally?  Now is the time to be adventurous as taking advantage of the weak pound could not only boost your income but could boost the profile of your business.

The internet has made finding out about bids all over the world as easy as using a search engine but the tricky thing is knowing where to begin.  If you’re new to international tendering it may help to start with something like OJEU, the Official Journal of the European Union.  OJEU provides public procurement services throughout the European Union.  Via the Tenders Direct website around 2500 new notices are advertised every week.  - http://www.tendersdirect.co.uk/Default.aspx

If you want to look even further afield there a loads more websites, such as TendersZeal and GlobalTenders, which advertise contracts from all sectors.  However, when considering an international tender you may want to bear in mind a few questions.  What is the wider financial situation of the country you’re considering working in?  Do you know who your competitors are?  What are the success stories, and failures that you can learn from?

We’re always interested to hear about your experiences.  So whether you’ve gone through the international tendering process and can report back to us, or you’re considering it and need advice, get in touch with us through this blog or our contacts page, hello@winthatbid.com

Choosing the right opportunities for your business

August 12th, 2010

Part of the art of tendering is choosing the right opportunities for your company.  The tendering process is used with the buyer in mind and not the supplier.  You need to make sure that you have the following in place and you also need to be confident that you can win the tender.  Your confidence needs to be based on reality which is backed up by your documentation and writing a compeling case with the buyer in mind.

Is my company big enough?

  • Buyers will be checking that the tender contract value does not exceed 20-30% of the tendering company’s turnover (NB this is a guide, not a rule)
  • This is because the buyer wants to be sure the contract value will not be too much for the company to handle
  • The size of your company dictates the maximum size of contract it is likely to win

Can my company meet the buyer’s needs?

  • You may look at a contract and think that your company can do most of the work but if there are areas that it cannot manage, your chances of qualifying or winning can be seriously reduced
  • This may be in terms of specification, geographical location/coverage, mandatory accreditations etc

Can I show relevant experience?

  • Buyers like to see that suppliers can prove they can do the job, therefore references from similar organisations for similar work are ideal
  • If you haven’t got these, you will need to show you have ‘transferable skills’ from customers with similar needs
  • If the work you are bidding for is not a ‘core competence’ (ie it represents only a small element of your company’s overall turnover) it can reduce your chances of success

Has my company got sufficient trading history?

  • As shown in the above Tender Documents Checklist, public sector buyers generally ask for audited accounts for the last 3 years (sometimes 2 years is enough)
  • This means that Start-Ups are not always in the best position to win bids

Has my company got sufficient resources, time & tendering expertise?

  • Tendering is time consuming – you will need to invest a lot of your time and resources to create a winning bid
  • Tendering can also be a daunting task – especially if you do not have the right skills or expertise.

What can I do?

  • Wait for the tender opportunity that is right for your company – it is a waste of time tendering for contracts that you are not going to win!
  • Continue to grow your company until it is better positioned to tender
  • Collaborate with another business that can complement your company and help minimise any of the ‘gaps’ mentioned above
  • Use consultants or other resources to help you through the tendering process

Fit to Tender Checklist – Getting Through the PQQ

August 9th, 2010

Companies often ask us where to start in the whole process so we have put together a checklist of some of the key items you will need to look out for become commencing.

We feel it is very important that a company should strategically plan to take part in the tendering world as a long term vision and not as a quick win scheme.

Whatever level of tendering you are operating at, whether for public or private companies, the higher the contract value the more rigorous the process is.

Do you have sufficient understanding and capability to give credible answers to the following in any Expression of Interest, PQQ, Proposal or Tender?

  • Administrative information
  • Business probity and professional conduct
  • Economic and financial standing
  • Health and safety
  • Quality assurance
  • Technical capability (eg operations, specifications, manufacturing process)
  • Customer care & service levels
  • Equal opportunities
  • Environment
  • References

Do you have the following documentation in one place?

  • Certificate of Incorporation
  • Organisation / company / group structure chart
  • Audited accounts for the last 3 years (with a minimum of at least 2)
  • Certificate of Employer’s liability insurance
  • Certificate of Public liability insurance
  • Health and safety policy
  • Quality assurance policy
  • Equal opportunities policy
  • Environmental policy
  • Documents supporting technical capability
  • Accreditation documentation

Check out the latest LOCOG Procurement Schedule

August 2nd, 2010

Wondering when it will be your chance to bid for some contracts for the Olympics?  LOCOG have released their schedule of procurement for the next quarter.  Contact us if you need further advice and help on getting your company onto the Compete For site.

Industry Date Sector
Facilities Management & Catering July -Sep 2010
  • Alcoholic beverages
  • Look, signage and accessories elements
Artists, Performance & Events July -Sep 2010
  • Event Production : Evening celebrations in 2012
  • Event Production : Volunteer orientation
Services July -Sep 2010
  • Interpreters & sign language
Sports July – Sept 2010
  • Hockey Equipment
  • Anemometers
  • On water safety
  • Football Equipment
  • Aquatics Equipment
  • Goal posts Equipment
  • Shooting Equipment
  • Fencing Equipment
  • Horses
  • Beach volleyball
  • Sailing Equipment
  • GPS
  • Flags
  • Goal ball Equipment
  • Water polo Equipment
  • Hockey Equipment
  • Weighing Scales
  • Handball Equipment
  • Equestrian Equipment
  • Cycling Equipment
  • TriathalonEquipment
  • Canoe Equipment
  • Rowing Equipment
Technology July – Sept 2010
  • IT Reseller Agreement
  • Command & Control –incident management Application
  • Work Order Management Application across Venues
  • Customer Relationship Management System
Transport & Logistics July – Sept 2010 Material Handling Equipment
Security Oct -Dec 2010
  • Security fencing
  • Electronic security
Sports Oct – Dec 2010
  • Bocciaequipment
  • Consumables
  • Alcohol test units
  • Scoreboards / charts
  • Chairs / tables
Venues & Infrastructure Oct – Dec 2010
  • Alteration to existing buildings and CAT B fit out
  • Scaffold & Superstructure systems
  • Site works and infrastructure
  • Temporary event fit out
Transport & Logistics Oct – Dec 2010 Vehicle Livery & Graphics

Businesses urged to take advantage of 2012 opportunities with two years to go

August 2nd, 2010

With two years to go until the Opening Ceremony of the London 2012 Olympic Games, the London business community is being encouraged to take advantage of the commercial opportunities that are still available for businesses of all sizes.  As Games preparations enter the home stretch, there are still millions of pounds worth of contracts available from both the Olympic Delivery Authority and the London Organising Committee.

According to the London Business Network, the organisation responsible for providing 2012 business information and access to opportunities generated by the Games, SMEs are in a prime position to capitalise on the remaining opportunities.

The Olympic Delivery Authority (ODA) is on track to deliver the Olympic Park and other venues by summer 2011 and although 95% of their direct procurement is already completed, there are still potentially thousands of opportunities available within their supply chains.  According to recent statistics, over 400 tier two contracts are currently at the tender stage and it is anticipated that hundreds more sub-contracting opportunities will be generated as a result*.

It is thought that nearly 60% of the London Organising Committee’s (LOCOG) £700 million procurement budget has already been committed, leaving approximately £285 million worth of direct opportunities still to be procured.   The London Business Network anticipates that, like the ODA, LOCOG’s direct opportunities will generate many more sub-contracts that small and medium sized businesses can bid for.

Chief Executive of the London Business Network, Mike Mulvey, says ‘supply chain opportunities represent an enormous opportunity for the SME community.  There will be thousands of these opportunities available across a range of sectors and specialisms and from our experience these tend to be more relevant and attainable by SMEs.  For the first time ever, businesses have been able to access supply chain opportunities easily and freely through CompeteFor’.

CompeteFor is a ground-breaking tool developed by key London 2012 stakeholders in partnership with the business community. It is designed to open up the London 2012 supply chain and give SMEs a greater chance to benefit from the Games.  This ‘business dating agency’ allows businesses to register as potential suppliers online.  CompeteFor notifies them of 2012 supply chain contracts that are placed on the system which they can apply for quickly and easily online.

Mike Mulvey says ‘CompeteFor is a true business legacy of the London 2012 Games.  This is the first time in Olympic and Paralympic Games history that sub-contracting opportunities have been made so freely accessible.  With other public and private sector buyers now using the system; including Crossrail, the Metropolitan Police, TfL, Westminster City Council and Haringey Council; registered businesses also have access to a plethora of contract opportunities beyond London 2012’.

To date, over 6,600 opportunities have been advertised on CompeteFor from over 700 public and private sector buying organisations.  Both LOCOG and the ODA are committed to supporting SMEs through CompeteFor and have also encouraged their sub-contractors to open up their supply chains using the innovative system.

In the next six months, LOCOG’s procurement will fall into eight key areas – Artists, Performance & Events, Sports (including Medical), Security, Security, Technology, Services, Transport & Logistics, Facilities Management & Catering, and Venues & Infrastructure.  Many of these goods and services, including supply chain opportunities, will be made available through CompeteFor.

To register your business on CompeteFor, visit www.competefor.com.

For further London 2012 business information, including access to free 2012 business events and network opportunities, visit the London Business Network website - www.londonbusinessnetwork.com.

*This is in addition to around £250 million which is earmarked by the ODA for the transformation of the Olympic Park post-Games.

Where to look for great tendering opportunities?

July 26th, 2010

People often ask us where they can find suitable tendering opportunities for their business.  There are hundreds of portals in the UK – some generalist, some specialist.  Some charge a membership fee and others are free.  This article sets out some of the ways to find yourself some great tendering opportunities.

Supply2Gov
Supply2Gov is the only official government lower-value contract opportunity portal, created specifically to provide small businesses with visibility of public sector contract opportunities typically below £100,000. It is free for public sector buyers to advertise contract opportunities and private sector suppliers can search the listed opportunities free of charge via the Online Contract Search. Additionally you can sign up for Contract Alert which is a subscription based service providing tailored alerts directly to your inbox. Visit supply2.gov.uk to register.

TED (Tenders Electronic Daily)
TED is the online version of the ‘Supplement to the Official Journal of the European Union (OJEU)’, dedicated to European public procurement. Public procurement in the UK and European Union is governed by a number of Directives and Regulations and all tender opportunities above a certain monetary threshold must be published in the OJEU. TED provides free access to business opportunities. It is updated five times a week with approximately 1500 public procurement notices from the European Union, the European Economic Area and beyond. Register on the TED website for free to get started or contact the Enterprise Europe Network for further advice and support.

Where to find Global Sporting Opportunities

Where to find Local Authority opportunities

It is worth finding out how your local authorities manage their tenders however we find that in the majority they use their own online portals, advertise in local papers and/or use an external company like Exor to manage their preferred supplier database.

Central Government

Try these for size

NHS

The Department of Health is divided into a number of business units for purchasing purposes, each with their own budgets.  We have selected a few ways to monitor different tendering and business opportunities

Specialist

Each sector often has its own specialist portals and we have put together a list of some of them

What do you think – have you got a favourite to add to our list?

Check, Recheck and Chick Again

April 21st, 2010

Every week proposal writers tell us frustrating stories of how they were rejected for an opportunity because their Health and Safety policy wasn’t signed or because they had ‘only just’ exceeded their word limit.  But the even more annoying thing is that many of these issues could have been avoided if someone else had checked the proposal before it landed on the buyer’s desk.

So here’s a helpful list for your colleague when asking them to proof read your bid. Get them to check:

  • Grammar
  • Spelling
  • Font sizes
  • Amount of words
  • Lengthily sentences
  • Presentation style
  • Consistency
  • The finished article i.e. binding, pagnation, etc

And if you are short on colleagues (or willing ones!) or can no longer distinguish your ‘check’ from your ‘chick’ Win That Bid provide a valuable critiquing service at the point of submission. Call us on the Bid Phone today.

PQQ & Tender Checklist – Are Your Ducks in a Row?

February 25th, 2010

At one time or another most of our clients reach the shortlisting stages. This moment can either be met with jubilation together with the confidence and conviction that winning is but merely in touching distance or jubilation followed swiftly by varying degrees of uncertainty or even worse – fear!

Once you are shortlisted you will often have very little time to send your documents to the buyer. Creating a file of essentials before the all important day arrives will ensure you don’t get caught short.

Have to hand hard and soft copies of the following documents:

- Certificate of incorporation

- Organisation/company/group structure chart

- Audited accounts for the last three years (depending on the buyer 1 or 2 may be sufficient)

- Employer’s liability insurance

- Public liability insurance certificate

- Health & safety policy

- Quality assurance policy/mangement statement

- Equal opportunities policy

- Environmental policy

- Any documents that support technical capability

- Case studies

Taking the time out in the pre-tendering stages  to gather together this information will pay off when that all important submission date arrives. After all, why on earth would you go to all that time and effort to apply for a tasty business changing contract to fall so easily at the  next hurdle?

And if you’re looking at this list with bemusement, need help collating the information, obtaining the appropriate policies or require tender training give us a call (0203 405 1850), drop us a line (hello@winthatbid.com) or simply check out Win That Bid’s tender support services www.winthatbid.com/tender services

Champagne! CompeteFor celebrates two years of business opportunities.

February 15th, 2010

Hello fellow entrepreneurs. I seem to remember telling you 2010 would be an exiting year. Well, as January is now behind us, it appears we already have a few good reasons to party!

CompeteFor – the chosen website of London 2012 for the publication of Games-related contract opportunities – is celebrating its second birthday. Over 100,000 businesses across the UK have registered on CompeteFor to take advantage of various business opportunities ranging from printing to cleaning and from training to catering services.

CompeteFor’s second birthday saw the 5,000th business opportunity advertised. There are now over 600 ‘buying organisations’ that are placing contract opportunities on the website. Small businesses have been rewarded for thinking big: 74% of contracts awarded have been placed with SME businesses – 18% of them have gone to businesses with 10 or less staff.

And the icing on the cake? The success of CompeteFor has been most felt in London, where local businesses have won almost a third of the contracts awarded so far.

After two years now of Olympics and Paralympics related golden opportunities, there are still over £1 billion worth of Olympic-related contracts to come to the market. So, if you too would like to pop the cork but are feeling a bit overwhelmed by the pre-tendering process, give us a buzz on the Bid phone 0203 405 1850 and we will take care of  everything for you. Now, where’s that ice bucket…

Happy Birthday CompeteFor!!

How many public contracts are out there for my business?

February 15th, 2010
golden ticket

Have you got the Golden Ticket?

Through my experience as Business Development Director on the front line of Win That Bid and through talking to lots of sales directors out there, it seems that the burning question is often ‘how can you guarantee me some relevant contracts that can increase my business turnover?’  The answer is, there are no guarantees in this life but we can help you make sure that you are in the right place at the right time.

If you want some assurances that there are enough contracts in a particular sector then a good place to start would be to look in http://www.publictenders.net or www.supply2.gov or http://ted.europa.eu/Exec?Template=TED/editorial_page.htm&DataFlow=ShowPage.dfl&StatLang=EN; if you spend some time reviewing what has gone then that will give you a good idea of whether it is worth spending valuable time and resources incorporating contract tendering into your business strategy.

We strongly believe that if a business wants to win their business changing contracts, they need to build tendering and bidding into their long term strategy. Though it may feel like winning the lottery when it happens, more often than not, winning happens because the company has been working very hard behind the scenes in preparation for the big day. It can take years, rather than months or days.

If it is something that you are thinking about incorporating into your business plan then we think that some of things that need to be considered are

  • Make a plan of attack
  • Allocate staff
  • Prepare the pitch
  • Understand the market you are pitching towards

Most importantly learn to be selective and always benchmark your progress so you are constantly on the road to improvement.  But anyway, more on this in another blog.

What are your thoughts and experiences – we would love to hear from you.